Job Title: Accounts Payable (AP) Specialist
Location: Onsite, Reading
Duration: 8 weeks (ASAP start) with potential 4-week extension
Pay Rate: £22.67 per hour
Role Purpose
To support a depleted Accounts Payable team by maintaining, reconciling, and processing invoices, credit notes, and payment runs for suppliers (UK & International). The role requires strong working knowledge of AP processes and experience using the Navision finance system.
Key Accountabilities
Invoice Processing
- Record all supplier invoices in Navision, ensuring correct contract codes, cost centres, dates, and amounts
- Load partner invoice data and update ticket information in internal system (SNOW)
- Post approved invoices in Navision within the correct accounting period
- Ensure supplier statements are received and reconciled monthly
Payments
- Prepare and execute timely supplier payment runs
- Manage aged creditor balances to maintain positive supplier relationships
- Transfer funds between accounts to ensure sufficient balances for payments
- Resolve and reconcile supplier payment and statement queries
- Communicate payment status to internal stakeholders and suppliers
Reporting
- Prepare and distribute Navision invoice approval reports
- Follow up on overdue or unapproved invoices requiring payment
Other Responsibilities
- Maintain and update supplier database in Navision to ensure accuracy
Skills & Experience Required
- Proven experience in an Accounts Payable role
- Strong working knowledge of the Navision finance system (essential)
- Experience working in multi-currency environments and handling international payments
- High attention to detail and accuracy
- Strong organisational skills with the ability to manage workload independently
- Proactive approach with a sense of ownership and accountability
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Job Profile